The coworking tour checklist
Touring a coworking space is easier when you know exactly what to check. This free Flexly tool gives you a simple, printable and interactive checklist so you can compare spaces side by side before you decide.
What this checklist helps you do
A tour can feel quick, especially if the space looks good at first glance. This checklist helps you slow down and check the details that matter, like noise, internet, privacy, meeting rooms, access hours, mail handling, and contract terms.
You can use it for coworking spaces, private offices, team suites, and some virtual office tours. It is built to help you ask better questions, spot tradeoffs, and avoid choosing a space based on looks alone.
If you want help comparing options after your tour, you can also get matched for free.
What you get
You get a free checklist you can use in two ways, as a downloadable PDF you can print, and as an interactive tool you can fill in while you tour. That makes it useful whether you like paper notes or want something faster on your phone or laptop.
The checklist is organized by category, so you can move through a tour in a clear order instead of trying to remember everything on the spot. It is practical, simple to scan, and made for real-world visits, not just ideal tours.
What the checklist covers
The checklist focuses on the things people often forget to verify until after they sign. That includes the actual work environment, what is included in the membership or office fee, and what costs or rules need to be confirmed in writing.
It also helps you compare one location against another. If two spaces seem similar, small details like guest policy, phone booths, meeting room credits, parking, or after-hours access can make a big difference.
For a fuller walkthrough of what to inspect, see what to bring to a coworking tour and workspace contract terms.
How to use it on a real tour
Before your visit, write down your must-haves. For example, you may need quiet space for calls, easy transit, strong Wi-Fi, or room to grow into a private office later. Then bring the checklist and score each space the same way.
During the tour, do not just listen to the sales overview. Test things if you can. Sit in the common area. Check noise near the desk area. Ask how meeting rooms are booked. Confirm what is included, what costs extra, and what can change.
After the tour, compare your notes while the details are fresh. If you are visiting more than one location, this is where the checklist becomes most useful.
Checklist items to pay attention to
Use the tool to stay organized, but give extra attention to the points below.
- Internet and reliability, ask about typical speeds, backup options, and whether Wi-Fi performance differs by area
- Noise and privacy, check phone booths, quiet zones, call policy, and whether you can actually focus there
- Meeting rooms and extras, confirm booking rules, credits, guest access, printing, mail handling, and any extra fees
- Access and logistics, ask about hours, weekend entry, parking, bike storage, elevators, and transit convenience
- Contract details, confirm term length, renewal terms, deposit, notice period, and what must be confirmed in writing
A practical note on pricing and next steps
This tool is meant to help you inspect and compare spaces, not quote final pricing. Coworking and flexible office costs vary by city, building, operator, office size, and included services. Any price, promotion, or availability should be confirmed directly with the workspace in writing.
If you want help narrowing down options before you tour, Flexly can help you compare spaces for free. You tell us what you need, we suggest options, and you choose where to tour and whether to sign. You can also review coworking costs explained if you want a clearer picture of common pricing ranges.
This free tool helps you tour coworking spaces without missing important details. You can download it, print it, or fill it out interactively so you can compare spaces clearly before you commit.
Always tour a space in person and read the agreement before you sign — confirm the price and notice period in writing.
Common questions
Is the checklist really free?
Yes. The checklist is a free Flexly tool. You can use it to prepare for tours, take notes during visits, and compare options afterward.
Can I use this for private office tours too?
Yes. It works for open coworking areas, dedicated desks, private offices, and many flexible office setups. Some sections are especially useful for teams, like privacy, room to grow, and meeting room access.
Is this a PDF or an online tool?
It is designed to be useful both ways. You can use the downloadable version if you want something printable, and you can use the interactive version if you prefer to fill it in digitally during a tour.
Will the checklist tell me which space is best?
Not by itself. It helps you compare spaces in a more consistent way, but the best choice depends on your budget, work style, location needs, and contract preferences. If you want extra help, Flexly can help you compare options for free.